Brattleboro Development Credit Corporation (BDCC)
Job Title: Business Administrator
Reports to: Executive Director
Program Objectives & Requirements:
BDCC is looking for a candidate who will serve as its Business Administrator by immersing themselves in company projects and programs serving in the roles of: accounting, benefit coordination, payroll processing, and grant administration. The Business Administrator will report to the Executive Director and work under the direction of the Director of Finance && Grant Management. This position will be involved in creating a vibrant economy and moving Windham County forward in four (4) areas:
- Business Growth, Attraction & Retention
- Workforce Training & Recruitment
- Startups & Entrepreneurial Support
- Strategic Planning & Project Expertise
This position enjoys the best of all worlds: witness a project thrive, help manage the day – to – day details and bask in the knowledge that they are the all-important right-hand person of the organization’s team leaders.
Joining BDCC as its Business Administrator affords the opportunity for a person with knowledge, combination of skills, personal traits, and attributes to join a dynamic team, a risk – taking team that is collaborative, respectful, transparent, and full of humor. This position requires a commitment and belief in the organization’s mission, a strong work ethic, productivity, professionalism, problem solving and a diverse skill set (i.e. technical, interpersonal, communication, team work & collaboration, and problem solving & critical thinking skills).
BDCC, is a private, nonprofit economic development organization that serves as a catalyst for industrial and commercial growth throughout Southeastern Vermont. The primary objective of the BDCC is to create and retain a flourishing business community that supports vibrant fiscal activity, and improves the quality of life of all of its residents. As such, all BDCC employees are integral in assisting the organization to reach its objectives. All staff are expected to participate in professional development activities led by the Executive Director as well as pursue opportunities individually. The organization relies on all staff to help attend community and business meetings across the county. Additionally, all staff are encouraged to publish professional papers establishing themselves, and the organization, as leaders in economic development in Southern Vermont. Participation in these activities by all BDCC staff is critical to the BDCCs success.
Position Duties and Responsibilities:
- Accounting functions for all BDCC Affiliated Entities: Accounts Receivable, Banking, Accounts Payable (transact payments made), and track financial loans / debt;
- Analysis of accounting information by developing spreadsheet reports; verification of information;
- Preparation of general ledger entries by maintaining records and files; reconciling GL accounts;
- Preparation of payments by accruing expenses; assigning account numbers; and requesting disbursements;
- Develops and implements accounting procedures by analyzing current procedures; recommending changes;
- Answer accounting and financial questions by researching and interpreting data;
- Provide accounting support for projects by reviewing financial information; converting data to general ledger system; and preparing financial statements and reporting;
- Work with and develop spreadsheets for loans, tenants, electric, fuel purchases and related purchase orders;
- Issue monthly billings for rent, water, electric, etc.;
- Manage petty cash transactions;
- Keeps management informed by reviewing and analyzing special reports; summarizing information; and identifying trends.
- Coordination with the benefit brokers to annually review all employer-sponsored benefit plans for renewal and compliance;
- Conduct open enrollment educational meetings with employers;
- Employee enrollment and termination from each benefit program with each vendor;
- Assisting with accident investigations and the coordination of workers’ compensation;
- Tracking Paid Time Off, including paperwork for Family and Medical Leave Act, and other related benefits.
- Transact bi-weekly payroll;
- Ensure filing of required federal & state payroll reports, payment of taxes, remittance of IRA contributions, and employee insurances;
- Maintain employee information for health, disability & workers compensation insurance;
- Maintain employee information for vacation, sick time and employee pay schedules.
Grant Management Assistance:
- Organize and maintain electronic and paper files of grant documents and resources;
- Maintain system for tracking grant related requirements, due dates, and ensure compliance with specific grant terms and conditions;
- Assist in coordinating grant program information, submission of cash requests, and assistance with reporting requirements;
- Support administrative tasks related to compliance, generating grant documents, and mailing grant agreements and grant checks;
- Respond to general request for information about BDCC grants;
- Produce reports including grant activity reports, and other reports as needed for the Executive Director, BDCC staff members, Board, and program teams;
- Work to enhance and improve grant management processes and increase efficiencies.
Executive Director | Director Level Support:
- Assume responsibility for Executive Director administrative duties;
- Coordination and planning of executive level schedule.
- Assistance with, development of, and follow thru on tasks, following up on phone activities, mail, email and calendar items.
- Organize, schedule and follow up on business meetings and appointments.
- Production and distribution of correspondence;
- Memos, letters, email and forms.
- Monthly expense reports.
- Bi-Weekly Time Sheets.
- Regional Development Corporation (RDC) reports and bi-monthly Board reports.
- Special reporting as assigned.
- Creation of presentation materials: PowerPoint slides, presentation materials, proposals and reports;
- Develop and maintain a filing system for organization’s file room and electronic files; implement records retention policies and ensure weekly filing is complete and accurate;
- Ensure security, integrity and confidentiality of data;
- Assist in other support service activities as assigned.
Special Project Assistance:
- Organize teams working on a special project, includes delegation, status reporting, and ensuring project stays on task;
- Project supervision ensuring project is monitored and completed on time;
- Collection of data and reporting on project steps; preparation of final reports, which may include projected budgets and assessment of outside contractors and services.
- Represent the BDCC at business and community meetings throughout the year; meetings are often at night and located across the county;
- Maintain current understanding of organization’s activities and able to represent organization as needed;
- Participate in weekly staff meetings, professional development and community outreach;
- Publish commentary, opinion editorials, and blogs demonstrating personal and organizational growth.
- Mission driven – “you need to care”.
- 3 years of Accounting & Payroll processing experience. Bachelor degree or greater level in business preferred.
- Experience with QuickBooks Accounting System, and QuickBooks Payroll Processing.
- A passion for numbers, accuracy and skills in calculating figures is vital, as is adeptness for details.
- A penchant for problem solving in a mature calm way, with a cheery disposition and in an organized fashion.
- Someone who wants the best in life; a desire to make it happen.
- Competency in information technology and project management, along with team player skills.
- Ability to be discreet, reliable and trustworthy, to conform to company policies, as well as take initiative.
- Multi – tasking; and ability to coordinate between departments and operating units in resolving day-to-day administrative and operational problems.
Work is generally performed in an office setting with frequent interruptions, multiple deadlines, applicant inquires, and peak workload periods. Position will require attending a weekly staff meeting, and daily collaboration. The position requires a schedule of work of 40 hours per week including evening meetings, as needed.
Work may include prolonged sitting, as well as light to moderate lifting, reaching, stooping, pulling, pushing, manual dexterity, clear speech, visual and hearing acuity. The need to transport files, paper and documents weighing up to 25 pounds is also required.
Interested parties having the required qualification / experience should send a cover letter and their resume via email to firstname.lastname@example.org. This position is open until filled. No phone calls please.
 Southeastern Vermont Economic Development Strategies, Brattleboro Development Credit Corporation Real Estate Holdings, Inc. and Brattleboro Development Credit Corporation Real Estate Holdings II, Inc.