Job Posting:  Administrative Assistant

Brattleboro Development Credit Corporation (BDCC)

Job Title:                Administrative Assistant

Reports to:            Executive Director

Program Objectives & Requirements

BDCC is looking for a candidate who will serve in a part time capacity as its computer savvy Administrative Assistant, with the opportunity to transition and define into a full time position within the organization.  This position will be an integral member of the team supporting business operations of the organization on a day – to – day basis.  The Administrative Assistant will report to the Executive Director and work under the direction of the Director of Finance & Grant Management.

Joining BDCC as its Administrative Assistant affords the opportunity for a person with knowledge, combination of skills, personal traits, and attributes to join a dynamic team.  This position requires a strong work ethic, productivity, professionalism, problem solving and a diverse skill set (i.e. technical, interpersonal, communication, team work & collaboration, and problem solving & critical thinking skills).

BDCC, is a private, nonprofit economic development organization that serves as a catalyst for industrial and commercial growth throughout Southeastern Vermont.  The primary objective of the BDCC is to create and retain a flourishing business community that supports vibrant fiscal activity, and improves the quality of life of all of its residents.  As such, all BDCC employees are integral in assisting the organization to reach its objectives.  All staff are expected to participate in professional development activities led by the Executive Director as well as pursue opportunities individually.  The organization relies on all staff to help attend community and business meetings across the county.  Additionally, all staff are encouraged to publish professional papers establishing themselves, and the organization, as leaders in economic development in Southern Vermont.  Participation in these activities by all BDCC staff is critical to the BDCCs success.

Position Duties and Responsibilities

Grant Management Assistance:

  • Support Director of Finance and Grant Management with administrative tasks related to compliance, generating grant documents, and mailing grant agreements and grant checks.
  • Maintain electronic and hard copy filing system.

Support Service Activities:

  • Provide assistance to Executive Director with Phone/Fax/Mail/Email/Calendar.
  • Organize, schedule and follow up on meetings and appointments on behalf of Executive Director.
  • Produce and distribute correspondence memos, letters, faxes and forms.
  • Format Director’s Report and request updates from staff on monthly basis.
  • Run company errands; coordination of outgoing mail, and administration of office and business supplies.
  • Coordinate organization’s order requests.
  • Assist in other support service activities as assigned.

Financial Management, Budget Assistance:

  • Perform data entry, file and scan documents.
  • Administer daily mail; open, sort and distribute incoming correspondence.
  • Preparation of invoices, confirmation of vendor requirements, and obtain W-9, if necessary.
  • Coordination of checks for signature, final distribution, and copies for grants as needed, vendor filing.
  • Support other budget and financial management activities as assigned.

Real Estate Management Support:

  • Perform data entry, scan of documents, and administration within Propertyware.
  • Attend Real Estate Committee Meetings, prepare agendas and take meeting minutes.
  • Update State site locator site.

Organizational Support:

  • Represent the BDCC at business and community meetings throughout the year; meetings are often at night and located across the county.
  • Maintain current understanding of organization’s activities and able to represent organization as needed.
  • Participate in weekly staff meetings, professional development and community outreach.
  • Publish commentary, opinion editorials, and blogs demonstrating personal and organizational growth.

Qualifications

  • One (1) year of work experience and a strong interest in providing high quality administrative support to a professional team;
  • Skilled user of MS Office, and Cloud Based Applications;
  • Comfortable learning new systems and web-based applications;
  • Use of office systems and related equipment;
  • Experience and comfortable working with numbers;
  • Impeccable attention to detail;
  • Strong document management skills;
  • Excellent interpersonal skills;
  • Ability to work well independently and with a team;
  • Excellent time management skills, aptitude for proper task prioritization, and results – oriented work process;
  • Ability to handle sensitive matters with tact and discretion;
  • Professional demeanor, integrity, tact, and good judgment;
  • Dependability; and
  • Sense of humor

Working conditions

Work is generally performed in an office setting with frequent interruptions, multiple deadlines, applicant inquires, and peak workload periods.  Position will require attending a weekly BDCC/SeVEDS staff meeting, and daily collaboration.  The position requires a schedule of work of 20 hours per week.

Physical requirements

Work may include prolonged sitting, as well as light to moderate lifting, reaching, stooping, pulling, pushing, manual dexterity, clear speech, visual and hearing acuity.  The need to transport files, paper and documents weighing up to 25 pounds is also required.

Direct reports

None

Interested parties having the required qualification / experience should send their resume via email to bkilburn@brattleborodevelopment.com no later than November 22, 2017.  No phone calls please.